Please read our (PDF, 2MB)Event Guide(PDF, 2MB) that will provide all of the relevant information that you need to run a successful event and then follow the steps in the IMS User Guidelines(PDF, 444KB) to complete your event application.

(Weddings, Birthday Parties, Celebrations, Small Charity Walks, Private Functions etc)

• Require exclusive use of a Council park or reserve.
• Attendance of 50 participants or over with a maximum of 150.
• Uses limited to no infrastructure.
• Are not advertising a commercial product or organisation.
• Minimal impact on public amenity (noise, crowd, etc).
• Two or less food vendors who are a class 4 service only (e.g. a sausage sizzle, shelf stable packaged food that does not require refrigeration i.e. drinks, chips, energy bars, whole fruit etc).

If your event includes any of these components then please submit an Open Space Parks Booking Form as you do not require an event permit.

For more information please visit our book a public park page.

(Commercial, Charity, Large Sporting events etc)

• Exclusive use of a Council park, reserve or public space (Nicholson Street Mall, or Maddern Square).
• Attendance of 150 participants or over with a maximum of 5000.
• Significant infrastructure including; toilets, staging and generators etc.
• Multiple food & beverage vendors beyond class 4 i.e. sausage sizzle.
• May require a liquor license or occupancy permit.
• Minor road closures.
• The event is advertising a commercial product or organisation.
• One day event.

If your event includes any of these components then please submit an Open Space Booking Form for Community Events and Festivals as you require an event permit.

• Attendance of over 5000 participants.
• Major Road closures.
• Commercial (ie ticketed).
• The event is conducted over multiple days.
• Hire of major infrastructure i.e. toilets, staging, generators etc.
• Major impacts on public amenity i.e. fencing, noise, fireworks etc
• Using significant building infrastructure that may require a POPE i.e. is more than 100m².
• Multiple Food & beverage vendors beyond class 4 i.e. sausage sizzle.
• May require a liquor license or occupancy permit.

If your event includes any of these components then please contact the Festivals and Visitations Coordinator.

Event Permit Fees:

Community Event Permit: $156.40

Private Activity Event Permit - individual / family / corporate functions: $208.30

• Fees are effective from 1 July 2024.
• Commercial events fees are determined by the scale and community impact of your event. Organisers must contact the Festival and Visitations team to further discuss.
• Not-for-profit registered organisations may be eligible for a full fee waiver.
• Additional fees may apply during the permitting process. 
• Required consecutive bump-in and bump-out days require will be charged an event permit fee. 

Please contact Council's City Experience and Visitation team on 03 9688 0200, or send an email to festivalcity@maribyrnong.vic.gov.au referencing you event application to discuss applicable fees.

All events requiring an event permit must obtain public liability insurance coverage of $20 million, this includes all event subcontractors as well. 

This will cover any personal injury or property claims that may be made against the organisation conducting the event. Public Liability Insurance must include and cover the period of setting up and breaking down of an event.

When submitting your event permit application you will be asked to provide the following documents:

- Event management plan 

- Risk assessment

- Emergency management plan 

- Site map 

- Public liability insurance 

- Info on subcontractors and their PLI (first aid, security, toilets, health requirements etc). 

- Waste management plan 

- Traffic / Pedestrian management plan 

- Resident and emergency services notification